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Name of Race: _________________________________ Date: ________ Other runner donations (scholarship donation, etc.) = ________B
Total Race Day money (A+B) = ________C <--
EXPENSES For Expenses billed directly to club, just write "billed" on the line Refreshments ________ Registration forms, copies ________ Postage ________ Phone calls ________ Lime, course markers ________ Traffic control, police ________ Hed East (shirts) ________ Building rental ________ P&P Septic (port-o-lets) ________ Rainbow Racing (numbers) ________ Mountain Transit (runner transportation) ________ Charitable Donation (GMAA Treasurer writes the check!) ________ Other ________ Total out-of-pocket
Race Expenses Paid by race director = ________E <--
Remaining Re-imbursement due to race director (E-F) = ________G <-- Note: The race director should give all race day money (line C) to the treasurer immediately after the race. The treasurer will write a check to the director to reimburse any out-of-pocket expenses. The treasurer will construct a profit/loss statement based on this form, expenses billed directly to the club, and pre-registration money. Please complete and return to Jeannie Quintin (879-5490 or treasurer@gmaa.net). Jeannie can answer any reimbursement questions and provide cash advances. |